Attendance Tasks

NOTE: The links available in this window will vary depending on the role of the user in SIMON.

Attendance Alerts -

By clicking on the Attendance Alerts link in the Attendance Tasks window, the user will be taken to the Student Attendance Alerts page.

 

Each of the students listed are linked to the Validate Student Attendance Alerts page for that student. In this page, the alert can be validated with an appropriate reason and the alert will be removed from the system.

 

Unexplained Student Absences from Official Roll Marks with Follow-Up Enabled -

Users will have access to this link if they are configured as being involved with follow-up in the attendance system.

Clicking on this link will take the user to the Official Roll Mark Follow-Up page.

This page will show a maximum of fifteen students.  The user can navigate through students by using the scroll bar at the bottom of the window or the search facility at the top right of the page.

Once the appropriate student has been found, the user will click on the Update Follow-Up link to enter details on that student.

The Display Contact Info button can be used if parent/guardian contact is needed.  The information here is taken from the school administration package so it is not necessary for this information to be entered separately into SIMON.

Once all data has been entered, click on Update.  Once all affected periods are accounted for, the student will be removed from the follow-up list.

Incomplete Leave Passes -

Users will have access to this link if they are configured as being involved with Passes in the attendance system.

Clicking on this link will take the user to the Incomplete Leave Passes page. Here all students who have been issued a leave pass will be listed until the leave pass has been completed.

To complete the leave pass, the user must click on the name of the student.

The time the student returns to school must be entered or, if the student is not expected to return to school on that day, the check box should be selected.

NOTE: It is important that the correct times are entered.  To change between AM and PM, enter the time and then hit either A or P as appropriate.
The system will not accept times entered in an incorrect format. If this occurs, the user will be prompted to check the time entered.

Once the pass has been completed, the student will be removed from the Incomplete Leave Passes list.

Incomplete Sick Passes -

Users will have access to this link if they are configured as being involved with Passes in the attendance system.

Clicking on this link will take the user to the Incomplete Sick Passes page. Here all students who have been issued a sick pass will be listed until the sick pass has been completed.

To complete the sick pass, the user must click on the name of the student.

The time the student leaves sick bay to return to class must be entered or, if the student is not expected to return to class on that day, the check box should be selected.

NOTE: It is important that the correct times are entered.  To change between AM and PM, enter the time and then hit either A or P as appropriate.
The system will not accept times entered in an incorrect format. If this occurs, the user will be prompted to check the time entered.

Once the pass has been completed, the student will be removed from the Incomplete Sick Passes list.

 

Unexplained Student Absences from all Roll Marks with Follow-Up Enabled -

Users will have access to this link if they are configured as being involved with follow-up in the attendance system.

Clicking on this link will take the user to the Roll Mark Follow-Up page.

This page will show a maximum of fifteen students.  The user can navigate through students by using the scroll bar at the bottom of the window or the search facility at the top right of the page.

Once the appropriate student has been found, the user will click on the Update Follow-Up link to enter details on that student.

The Display Contact Info button can be used if parent/guardian contact is needed.  The information here is taken from the school administration package so it is not necessary for this information to be entered separately into SIMON.

Once all data has been entered, click on Update.  Once all affected periods are accounted for, the student will be removed from the follow-up list.

Unexplained Absences from your Classes -

Class teachers will have access to unexplained absence data related to their own classes through this link if the system is set up to allow class teachers to complete follow up. (See Maintenance in the Student Attendance Module.)

By clicking on the Update Follow Up link, the class teacher will be able to view the classes for which that student was absent without reason, or the class roll was not marked.

The contact information for that student can be displayed by clicking on the 'Display Contact Info' button.  SIMON retrieves this information from the school's administration software package.

Once a period has been followed up and updated, it will have a green tick appear next to it.